Pet foster program of VAW shelter clients in Ottawa and surrounding areas

Board Member & Volunteer Job Opportunities

Open Board Role Opportunities

Click on the titles listed below for full job descriptions.

Treasurer

This position is offered part-time, on a volunteer-basis. It is not a paid position of employment. Board serving terms and roll-over dates will be discussed with applicants.

Oversee the financial matters of the charity

  • Oversee the financial affairs of the organization and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place in line with the charity’s policies, good governance, legal and regulatory requirements
  • Monitor and report on the financial health of the organization.
  • Oversee the production of necessary financial reports/returns, accounts and audits.

Specifically

  • Liaise with committee members and/or volunteers to ensure the financial viability of the organization.
  • Contribute to the fundraising strategy of the organization.
  • Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at committee meetings -Balance Sheet, Income Statement, fundraising performance etc.
  • Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie: cheque signatories, purchasing limits and others as appropriate
  • Appraising the financial viability of plans, proposals and feasibility studies.
  • Undertake bookkeeping duties on QuickBooks Software ensuring posting and bookkeeping is kept up-to-date.
  • Make bank deposits on a monthly basis
  • Regularly carry out reconciliations/ oversee regular reconciliations.
  • Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
  • Produce Financial Statements on a regular basis.
  • Monitor Paypal and CanadaHelps Donations.
  • Transfer donations from Paypal
  • Produce Donations Receipts on a yearly basis.
  • Prepare and submit Annual return and Charity Return and bi yearly HST return.

Qualities:

  • Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organizations
  • Knowledge of bookkeeping and financial management (as necessary)
  • Good financial analysis skills
  • Ability to communicate clearly
  • Be aware of CRA policies/regulatory requirements with respect to financial compliance
  • Clarify confusion over financial issues related to CRA expectations to ensure financial decisions do not place the charity in a vulnerable position for sanctions

A certain degree of compassion and love for our fellow human and their animals is an expected personality quality of anyone applying for this position for SafePet Ottawa. A clear understanding must be present of what services our organization provides to the people & animals we serve.

Volunteer & Events Coordinator

This position is offered part-time, on a volunteer-basis. It is not a paid position of employment. Board serving terms and roll-over dates will be discussed with applicants.

We are looking for a competent Volunteer and Events Coordinator to recruit and manage volunteers as well as spearhead various awareness and fundraising events. You will be responsible for allocating responsibilities and retaining the best people.

It takes a competent leader to succeed in this position. You should be able to work within a team and mange, motivate, and inspire our dedicated volunteer community. You must possess excellent organizational skills and ability to communicate with people from diverse backgrounds and experience.

The goal is to ensure that our organization utilizes its community members to help us effectively fulfill of our mission of assisting people fleeing domestic violence through short term fostering of their beloved pets.

Responsibilities include:

  • Sourcing and recruiting volunteers through various techniques (databases, e-mail, social media etc.)
  • Keep detailed records of volunteers’ information and assignments
  • Collecting information on availabilities and skills
  • Arranging for appropriate training when needed
  • Hosting awareness and fundraising events on an ongoing basis
  • Organize and run monthly to bi-monthly events (Note: many events are annual opportunities the volunteer and events coordinator will be responsible to continuing build relationships with local groups to run these events)
  • Assign responsibilities to the right people for special events
  • Coordinate teams of volunteers for large-scale actions
  • Communicate frequently with volunteers to ensure they are satisfied and well-placed
  • Disseminate information for upcoming actions and events
  • Εnsure the purpose of the organization and its actions is clearly communicated

Requirements:

  • Proven experience as a group leader
  • Experience in volunteering locally and/or internationally
  • Working knowledge of databases and MS Office (especially Excel)
  • Able to communicate effectively with diverse people
  • Excellent organizational and team coordination abilities
  • A pleasant, outgoing personality
  • BSc/BA in business administration, human resources, social studies or relevant field will be appreciated, but is not mandatory

For more information on this role, please email info@safepetottawa.com and a board member will contact you as soon as possible.

 

Submit your application for SafePet Ottawa volunteer position today.

EMAIL YOUR APPLICATION